Someone I know got a job that's technically contracting--he will be getting a 1099-MISC at the end of the year rather than a W-2 form. So I decided to research hints for contractors, specifically those with only one client where most of the work is done outside the home, no out-of-town travel.
Business Entity TypeSole proprietorship is probably fine. You don't even need to name your business. But one source says "Determine your legal structure, register with your state, and consider getting business insurance."
TaxesFederal income tax paymentAs a contractor, you have to send in your own estimated taxes throughout the year--none will be withheld from your pay. Specifically you will need to pay "quarterly" taxes in the middle of April, June, September and January. (See
About 1040-ES and click on the (PDF) form to see the deadlines and other useful information.)
Although of course you will not be earning the same amount each quarter, you will get hassled for sending in a different amount each quarter. An in-the-know source says she just sends in 32% every quarter and that satisfies them.
Self-employment taxesYou also have to pay the whole self-employment tax (15.3%) instead of your employer deducting FICA (6.2% for Social Security and 1.45% for Medicare) from your pay and paying the other half themselves.
Federal income tax deductionsThere are many possible deductions. Besides deductions for contributions to HSAs and traditional retirement plans, you may also qualify for these other deductions that don't require itemizing:
* one half of self-employment taxes (the half traditionally paid by employers)
* medical, dental and qualifying long-term care insurance (but only if you are not eligible to participate in a health insurance plan maintained by your employer or your spouse’s employer). (I think employers who offer insurance also get this deduction, which is how insurance got connected with employment to begin with.) For information on how that interacts with Obamacare tax credits, see Health Insurance.org's
Self-employed health insurance deduction, under "Deduction for self-employed isn't new."
Plus there may be business deductions:
* unreimbursed tools and supplies
* travel expenses - either for overnight travel or for same-day travel between different job sites ($0.58/mile for 2019) (but not for commuting)*
* Per the
IRS: "If you work at two places in one day, whether or not for the same employer, you can deduct the expense of getting from one workplace to the other. However, if for some personal reason you don’t go directly from one location to the other, you can’t deduct more than the amount it would have cost you to go directly from the first location to the second."
Turbo TaxMy friend uses Turbo Tax. My in-the-know friend strongly recommends paying extra for the guarantee. Small business owners are more likely to be audited than employees are. When my friend got audited, Turbo Tax asked for the records they thought they would need and they met directly with the IRS without her and everything was taken care of.
(Our state does not have income tax, so I am not investigating that.)
RecordsKeep records. Probably for at least three years after the related tax return is due.
1) Income - it will be taxed
2) Deductible expenses
* unreimbursed tool and supply purchases - keep receipts
* travel expenses - keep receipts for overnight travel; keep a record of mileage; consider tracking the date, the location, a description of what's going on, the mileage (odometer start and stop are ideal), the type of expense (gas, oil, tolls, etc.), and the amount.
Figure out a filing system (paperless or otherwise). My friend may also contact his accountant friend for advice.
AccountsConsider using a separate credit card and/or bank account(s) for business expenses. Keeping your business and personal expenses separate can make things easier at tax time and audit time.
If you need to allow others to withdraw money from your account, you may want to protect yourself by opening a separate account just for that which normall has a near zero balance.
RetirementApparently, the self-employed have five options.
IRAAs with everyone else, contractors can have a traditional and/or Roth IRA. The total contribution limit (for Roth and traditional IRAs) for 2019 is $6,000 plus a $1,000 catch-up contribution for those 50 or older (or total earned income, if less).
But if you're feeling rich, you also have additional options.
Solo 401KThis is a lot like an employer 401K plan. The total contribution limit (for all 401Ks) for 2019 is $19,000 plus a $6,000 catch-up contribution for those 50 or older (or total earned income, if less). You can roll over other 401K plans into it.
You can also make an employer contribution of 25% of net earnings after self-employment tax, which I don't really understand.
From what I've read, some providers (including Vanguard and T. Rowe Price) provide a Roth option. A few providers let you take out loans against them. Some providers (including Fidelity and Vanguard) have no set-up fees. Some providers charge annual fees.
SEP (Simplified Employee Pension) IRAUnlike a solo 401(k), all contributions are technically made by the business. Employees, including yourself, don’t pay into their own SEP accounts. If you have eligible employees, you must contribute the same percentage of compensation to their plans as you do to your own. (Employees are eligible for the plan if they’re 21 or over, worked for your company in at least three of the previous five years, and received at least $600 in compensation during the tax year. However, your plan can have less-stringent participation requirements as long as the same requirements apply to everyone, including you.)
The 2019 contribution limit is the lesser of $56,000 or up to 25% of compensation or net self-employment earnings, which is apparently a bit complicated to compute.
USA Today says, "For self-employed people, calculating net compensation is tricky because you have to account both for the SEP IRA contribution and for payments for self-employment tax. But in general, if you take your gross income, adjust lower for self-employment tax, and then take 20% of the remainder, you'll get your SEP IRA contribution limit for the year."
This would be in addition to any workplace 401K plan that you might also have. Only traditional plans are available (no Roth).
SIMPLE (Savings Incentive Match Plan for Employees) IRAThese are better for larger businesses.
Defined benefit plansSay what? I'm pretty sure my friend would not be interested in this. But if you are,
Nerd Wallet says, "Your options for brokerages are more limited than with the above accounts, but Charles Schwab offers defined benefit plans."
What else?Got any more advice?